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The Wellness Space

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Effective Date: 12/12/2025

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Introduction

The Wellness Space, PC (“The Wellness Space,” “we,” “us,” or “our”) is committed to protecting your privacy. This Web and Mobile Privacy Policy explains how we collect, use, disclose, and safeguard Personal Information obtained through our publicly accessible websites and mobile applications (collectively, the “Websites”).

This Privacy Policy applies to visitors who browse or interact with our public Websites. For purposes of this Privacy Policy, “you” and “your” refer to you as a visitor to our Websites.

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Scope of This Web and Mobile Privacy Policy

This Privacy Policy describes:

• The types of Personal Information we collect through our public Websites

• How we use, share, and protect that information

• The rights and choices available to you

• How to contact us regarding privacy-related question.

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What This Policy Does Not Apply To

This Privacy Policy does not apply to:

• Information collected through secure, password-protected patient portals, telehealth platforms, or electronic health record (EHR) systems

• Protected Health Information (“PHI”) governed by the Health Insurance Portability and Accountability Act (HIPAA)

Any PHI collected through clinical services, patient portals, or telehealth systems is governed by The Wellness Space Notice of Privacy Practices, not this Privacy Policy.

This Privacy Policy also does not apply to employment-related information for job applicants, employees, contractors, or owners.

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1. Types of Personal Information We Collect

While using our Websites, we may collect the following categories of Personal Information:

Information You Provide Voluntarily

• Name

• Email address

• Phone number

• State, zip code, or country

• Information submitted through contact forms, appointment requests, newsletter sign-ups, or inquiries

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Information Collected Automatically

• Internet Protocol (IP) address

• Device identifiers

• Browser type and operating system

• Website usage data (pages viewed, time spent, referring URLs)

This information may be linked with internet or network activity data and used to generate aggregate insights. If information you provide later becomes part of your patient record, it may be considered PHI and governed by HIPAA.

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2. How We Collect Personal Information

We collect Personal Information through the following methods:

• Directly from you, when you complete web forms or communicate with us

• Automatically, through cookies, pixels, log files, and similar technologies

• From third-party service providers, such as analytics or website hosting vendors

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Cookies and Tracking Technologies

Cookies are small data files stored on your device. We use both:

• Session cookies (deleted when you close your browser)

• Persistent cookies (remain until deleted)

Cookies help us:

• Improve Website functionality

• Understand Website usage

• Enhance user experience

You may adjust your browser settings to refuse cookies. Some Website features may not function properly without cookies.

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3. How We Use Your Information

We may use Personal Information to:

• Operate and maintain our Websites

• Respond to inquiries and requests

• Improve Website performance and user experience

• Provide information about our services

• Conduct internal analytics and reporting

• Ensure Website security and prevent misuse

• Comply with legal and regulatory obligations

• Carry out any purpose disclosed at the time of collection or with your consent

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4. How We Share Your Information

We may share Personal Information in the following circumstances:

Service Providers

With vendors who assist with:

• Website hosting

• Data storage

• Analytics

• IT and security services

These providers are contractually required to safeguard your information.

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Legal Compliance

When required to comply with law, court orders, subpoenas, or lawful requests.

Business Transactions

In connection with a merger, sale, restructuring, or transfer of assets.

With Your Consent

When you direct or authorize us to share your information.

We do not sell your Personal Information.

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5. Social Media and Interactive Features

Our Websites may include social media links or widgets (e.g., Facebook, Instagram, LinkedIn). Use of these features may allow third parties to collect information about you. We do not control third-party privacy practices and encourage you to review their policies.

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6. Third-Party Websites and Links

Our Websites may contain links to external sites. We are not responsible for the privacy practices or content of third-party websites. Any information you provide to those sites is governed by their privacy policies.

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7. Cookies and Analytics

We may use third-party analytics tools (such as Google Analytics) to understand how visitors interact with our Websites. These tools collect information through cookies and similar technologies.

You may opt out of certain analytics tracking through browser settings or vendor-provided opt-out tools.

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8. Children’s Privacy

Our Websites are not intended for children under 13 years of age. We do not knowingly collect Personal Information from children under 13 without parental consent. If you believe a child has provided us with Personal Information, please contact us so we may delete it.

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9. Security of Personal Information

We implement reasonable administrative, technical, and physical safeguards designed to protect Personal Information. However, no internet transmission is 100% secure, and we cannot guarantee absolute security.

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10. Retention of Personal Information

We retain Personal Information only as long as necessary to fulfill the purposes described in this Privacy Policy or as required by law. Information may be retained in backup systems for a limited period.

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11. International Users

Our Websites are operated from the United States. If you access our Websites from outside the U.S., your information may be transferred to and processed in the United States.

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12. Notice to California and Virginia Residents

Residents of California and Virginia may have additional rights under applicable privacy laws, including the right to:

• Access Personal Information

• Request deletion or correction

• Opt out of certain data processing

• Not be discriminated against for exercising privacy rights

To exercise these rights, please contact us using the information below.

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13. How to Contact Us

If you have questions about this Privacy Policy or wish to exercise your privacy rights, contact us at:

The Wellness Space
📧 Email: contact@thewellnesspace.org
📞 Phone: (901) 450-3995
 

14. Updates to This Privacy Policy

We may update this Privacy Policy periodically. Changes will be posted on this page with an updated effective date. Continued use of the Websites constitutes acceptance of the revised policy.